Article 39
Distribution of Agreement and Orientation of New Employees by Exclusive Representative

Section 1. Distribution of Copies

The Department shall provide each employee currently in the bargaining unit and new employees in the bargaining unit with a booklet copy of this Agreement and the Union with sufficient copies to meet its other needs.

Section 2. New Employees

a. Union Contact. During each pay period, Agency Human Resources Offices will provide the Agency Vice President/Chief Steward a list of new employees assigned to positions in the bargaining unit expected to report for duty during the following pay period. The list will include the employee's name, organizational unit, position title, and work location. The Union representative, normally a steward in the Agency or the Chief Steward, shall be provided thirty (30) private minutes to meet with new employees immediately after the personnel processing entering the employees on duty in a location provided by the Agency.
b. Orientation. Whenever the Department or an Agency of the Department holds an appropriate orientation program for its new employees in the bargaining unit, a Local 12 representative will be provided an opportunity to make a brief presentation during the orientation program.

Section 3. Expenses

The expenses for printing this Agreement shall be borne by the Department.

Section 4. Lists of New Employees

Each month, the Department will provide the Union a list of new employees filling positions in the bargaining unit who entered on duty during the previous month, as provided in Article 38.