Article 39
Distribution of Agreement and Orientation of New Employees by Exclusive Representative
History

Section 1. Distribution of Copies

The Department shall provide each employee currently in the bargaining unit and new employees in the bargaining unit with a booklet copy of this Agreement and the Union with sufficient copies to meet its other needs.

Section 2. New Employees

a. Union Contact. During each pay period, Agency Personnel Offices will provide the Agency Chief Steward a list of new employees assigned to positions in the bargaining unit expected to report for duty during the following pay period. The list will include the employee's name, organizational unit, position title, and work location. The Union representative, normally a steward in the Agency or the Chief Steward, shall be provided thirty (30) private minutes to meet with new employees immediately after the personnel processing entering the employees on duty in a location provided by the Agency.
b. Orientation. Whenever an Agency of the Department holds an appropriate orientation program for its new employees in the bargaining unit, the program should be jointly conducted with a Local 12 representative (normally a steward in the Agency or the Chief Steward). Where a joint presentation is not practicable, a Local 12 representative will be provided time during the orientation program to conduct their own presentation.
c. DOL Academy Orientation. At DOL Academy orientation sessions conducted for new employees, the Department and Local 12 will conduct joint presentations on the cooperative relationship the parties are striving to develop and maintain.

Section 3. Expenses

The expenses for printing this Agreement shall be borne by the Department.

Section 4. Lists of New Employees

Each month, the Department will provide the Union a list of new employees filling positions in the bargaining unit who entered on duty during the previous month, as provided in Article 38.